Offices in Ottawa and Perth
(613) 722-1500

CONTACT US (613) 722-1500

Launch of the New Ontario Business Registry

Launch of the New Ontario Business Registry

By:

Posted October 20, 2021

On October 19, 2021, the new Ontario Business Registry System launched. This new online registry now enables businesses and not-for-profit corporations to directly access services of the Ontario government 24 hours a day and 365 days a year, and complete approximately 90 transactions, such as registering a new business, dissolving an existing business, incorporating a not-for-profit corporation, and filing an annual return. Any business and not-for-profit that is incorporated, registered, declared, or licensed in Ontario will now have an online profile in the new Ontario Business Registry.

Aim of the new Ontario Business Registry System

According to the Ministry of Government and Consumer Services (the “Ministry”), the new streamlined digital platform aims to assist businesses to access services quickly and efficiently such that their costs will be reduced and they will be able to better use their resources to recover from the COVID-19 pandemic.

Benefits of the new Ontario Business Registry System

Registrations or filings that would previously take several weeks to complete will now be completed instantly through the online registry. When completing a transaction through the Ontario Business Registry, automatic e-mail notices with electronic attachments, rather than hard-copy documents, will be sent out to users. In addition, annual return filings that were previously completed through the Canada Revenue Agency will be made available through the new registry, enabling businesses to retain all their filings in one place.

Company Key

The launch of the Ontario Business Registry System also involves the implementation of a company key, which is a unique number assigned to a business. The company key is required, with certain exceptions, to make changes to the business’s records with the Ministry. The holder of the key must keep it confidential and should only share it with an authorized service provider or an intermediary, such as a law or accounting firm. The company key will be sent to the official e-mail address of the business when a new business is registered. With respect to existing businesses, owners are encouraged to sign up on the Ontario Business Registry website to obtain a company key.

Transition

On October 18, 2021, current business registry services and transactions were paused. Documents not processed before this date, will be returned for re-submission using the new registry system or by mail or email, if applicable, using new forms. In addition, service counters in Ontario will no longer endorse articles submitted under the Business Corporations Act and the ServiceOntario counter at 375 University Avenue, Toronto, is set to close.

Role of Intermediaries

Intermediaries such as law and accounting firms may continue to complete transactions on behalf of businesses and not-for-profit corporations through authorized service providers or by mail. Services that were provided by Dye & Durham Corporation and ESC Corporate Services Ltd. continue to be offered.

Lawyers, paralegals, law clerks, chartered professional accountants, and members of the Ontario Association of Professional Searchers of Records, who regularly file for corporations, law and accounting firms, are able to complete transactions by e-mail and, eventually, directly in the new registry.

For more information about Ontario’s new business registry, please click here.

This blog post was written by Marina Abrosimov, a member of the Business Law team.  Marina can be reached at 613-369-0363 or at marina.abrosimov@mannlawyers.com.

 

More Resources

Blog |
Family Law
By: 
When couples part ways, the shared ownership of a matrimonial home often becomes a contentious issue. In Ontario, the law recognizes two forms of co-ownership:[...]
Blog |
Real Estate
By: 
If you are purchasing a home in Ontario, you likely know that you should retain a real estate lawyer to close the transaction for you.[...]
Blog |
Wills, Trusts and Estates
By: 

Posted May 14, 2024

This is often a question that arises when someone dies with debts and the estate trustees  are at a loss as to what to do[...]
Blog |
Business Law
By: 

Posted May 9, 2024

Every story has to start somewhere. When buying or selling a business, the journey usually begins with a well drafted letter of intent. A letter of[...]
Blog |
Wills, Trusts and Estates
By: 

Posted April 23, 2024

In this day and age, social media is at the forefront of everything – it’s where people obtain news, it’s where people spend numerous hours[...]
Blog |
Wills, Trusts and Estates
By: 
Clients frequently ask how often they should update their Wills. We generally suggest that when clients sit down to do the oh so fun task[...]
Marina Abrosimov

Marina Abrosimov

As a corporate and commercial lawyer, I provide clients with a wide range of services, including assisting in acquisition and sale of businesses, commercial leasing, business formation and governance, as well as drafting and reviewing a variety of commercial contracts. In addition, I advise both franchisees and franchisors on franchise agreements and disclosure requirements. I graduated from the University of Toronto in 2006 with a Bachelor of Science (with high distinction), completing a research specialist program in psychology. I obtained my Juris Doctor degree from the University of Toronto in 2009 and was called to the Bar the following year. Prior to joining Mann Lawyers in 2019, I practiced as a corporate and commercial lawyer in a mid-size Ottawa law firm. I am a member of the Canadian Bar Association, the Ontario Bar Association, and the County of Carleton Law Association. Born in Russia and raised in Israel and Canada,... Read More

Read More About Marina Abrosimov

Subscribe to Our Newsletter

"*" indicates required fields

Name*
Consent*
This field is for validation purposes and should be left unchanged.